When we think of Maintenance we think of upholding equipment conditions. Rarely do with think of maintenance as anything more than a team that keeps the equipment running. At best we think of maintenance as having the ability to keep the machine running the way it did out of the crate. But maintenance as we know it is reaching two extremes. It is growing and taking on its own experts in larger companies that understand the importance of the maintenance role. It is dying in small and midsize companies to the stranglehold of short-term gains.
If you are in the maintenance field, you know exactly what I am talking about. If not, let me give you a quick introduction. The real job of a maintenance department is to maximize the availability of equipment for production, to improve the performance of equipment and systems, and to maximize the life of assets. The problem is that this work is done over a long timeline. Part of maximizing equipment availability is managing when the equipment will not be available (planned downtime). Part of improving equipment performance is enhancement projects (such as a new, improved low-friction bearing, or marine-grade parts for wet environments). Part of maximizing equipment life is thorough cleaning, inspection, lubrication and replacement of worn parts. What do all of these things have in common? They require machine time and they require investment.
Small and midsize companies are looking at the month-to-month and year-to-year numbers, often without a solid long-term strategy (and by long-term I mean longer than 5 years). This typically results in putting off maintenance expenses and asking the maintenance team to “just keep it running”. What the industry has seen is a death of maintenance and a surge of back-yard engineering.
So how do we counter this trend?
We must educate ourselves and then educate those around us about maintenance. We need to understand the different methods to maintain equipment and how best to implement them for the largest returns.
We then must justify the expense. Get the help of the guys in finance and put together a cost justification for larger expenses (like rebuilds and major part replacement). Extrapolate the costs of the equipment progressively failing by finding a failure model for similar equipment and predicting a performance loss over time.
We then have to prove that the expense was worth it. Show data supporting the improved performance equipment. Don’t leave out downtime expenses as these are huge costs that are often neglected when looking at equipment performance.
Once we prove that it works we have to improve our program and expand it. We have to show a dollar improvement for the business. Be willing to show that improvement over the life of the equipment and show how dollars would have been necessary for capital spending instead of the maintenance work that you are doing.
What applications can you apply this principle to at your business?
What are some tips you have seen work at getting maintenance dollars approved?