It is easy to point fingers and highlight problems. The difficulty comes with solving the issues. If you find yourself finding problems more than you are solving them, you may want to change your approach.
The problem is perception. While you may think you are doing a good thing, you are really just creating work for other people. Granted, it may need to be done, but it creates a negative vibe and that doesn’t help to motivate.
What are Some Alternatives?
Instead of just pointing out the problems, try partnering the issue with a potential solution. Take some time to work out a way to fix the problem before you tell someone about it, especially if it is something that is not directly under your authority to fix.
If you get into a finger-pointing match try to take the conversation back to a root-cause analysis. Even an informal RCA discussion will start your conversation on the path of figuring out how to fix something rather than trying to figure out whose fault it is. Blaming doesn’t do any good if the problem still exists. Using 5-Why or Fishbone diagrams are examples of more formal ways to conduct an RCA and may be appropriate depending on the complexity of the problem or the audience you need to convince.
Be willing to own the problem, or at least help with fixing it. It makes the pill a lot easier to swallow if you are willing to work with people to get things done. You may make some valuable allies along the way as well. Remember that you probably have some issues of your own that you haven’t identified that your new ally may be willing to help you with down the road.
Set aside personal agendas and do what is best for the organization. Allocate some of your labor or budget to fix the problem if it is worth it. Your generosity will help the organization and will earn you more respect in the long run.
Create a list and prioritize. Stephen Covey, in his book First Things First, uses a quadrant approach to categorize items as Not-Urgent/Not-Important, Urgent/Not-Important, Not-Urgent/Important, and Urgent/Important. Using this method is a good way to categorize your finds and determine the amount of effort that needs to be put to them. Keep in mind, however, that your filter may not be the same as others and take that into consideration when working in groups.
If you are approached by a finger-pointer, guide the discussion one of the directions above so that you are talking solutions rather than taking the blame or retaliating. Remember, it is easy to find problems, but it is difficult to find solutions. The people that find solutions are the valuable people in an organization.